1. الرئيسية
  2. الوظائف
  3. Logistic Officer
Logistic Officer

Job Description

JOB TITLE: Logistic Officer
JOB LOCATION:  Taiz Governorate, Mukha District with regular field visits 
REPORT TO: Operation Manager - Project Manager 
ANNOUNCEMENT CLOSING DATE: 14/05/2026

ABOUT FMF:

The Field Medical Foundation (FMF) has been operating in Yemen for since 2012 during even the most dangerous peak of the conflict in the region. Our staff of dedicated professionals and passionate volunteers are the helping hand that delivers aid from local and/or international partners to those who require it the most, in a country that was already suffering before the war. Today we have helped humanitarian aid reach the hands of more than 9 million vulnerable people in Yemen to help them not only to survive but also to rebuild their lives. We aim to provide a comprehensive approach to providing aid through interventions, which is why we work in almost all sectors of international emergency relief. 
*FMF provides work environment which is free of sexual exploitation and abuse, discrimination, and all forms of harassment and abuse of the foundation.
*We undertake rigorous procedures to ensure that only people suitable to work with children and adults’ beneficiaries are allowed to join our organization so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children and adults’ beneficiaries from abuse.

JOB DESCRIPTION:

The Logistics Officer is responsible for supporting and managing logistics and supply chain activities under the WFP-funded project, including procurement follow-up, warehouse and stock coordination, transport and delivery support, reporting, documentation, and communication with internal teams, suppliers, partners, and donor focal points. The position ensures that logistics activities are implemented efficiently, transparently, and in compliance with FMF procedures and WFP donor requirements.

MAIN DUTIES AND RESPONSIBILITIES: 

1. Procurement Support

  • Prepare and follow up procurement requests related to project activities in coordination with program and field teams.
  • Confirm specifications, quantities, delivery locations, timelines, and required supporting documents before launching procurement actions.
  • Support preparation of RFQs, bid documents, comparative statements, purchase orders, contracts, and procurement files.
  • Follow up with suppliers on quotations, delivery schedules, invoices, and required documentation.
  • Maintain updated procurement trackers and report pending actions, delays, and risks to the line manager.
  • Ensure procurement files are complete, signed, and compliant with FMF procedures and WFP donor requirements.

2. Logistics Reporting and Documentation

  • Prepare regular logistics and procurement progress updates for internal management and WFP project reporting.
  • Update procurement trackers, delivery trackers, stock movement records, waybills, and distribution support records.
  • Report logistics challenges, delivery delays, supplier performance issues, stock discrepancies, losses, damages, and proposed mitigation actions.
  • Ensure reported information is supported by evidence such as PRs, quotations, bid analysis, purchase orders, delivery notes, GRNs, inspection reports, invoices, and waybills.
  • Support monthly, quarterly, final, audit, and donor verification reporting by providing accurate logistics data and documentation.

3. Coordination and Communication with Donors and Stakeholders

  • Coordinate closely with project, finance, procurement, warehouse, and field teams to ensure timely implementation of logistics activities.
  • Communicate with suppliers regarding quotations, delivery timelines, contract requirements, documentation, and clarifications.
  • Coordinate with WFP focal points through approved communication channels when logistics data, clarification, or supporting documents are requested.
  • Support donor visits, verification missions, monitoring visits, and audit reviews by preparing required logistics documents and evidence.
  • Share timely updates with management regarding procurement progress, delivery status, operational constraints, and required decisions.

4. Warehouse and Stock Management Support

  • Coordinate with warehouse staff to ensure proper receipt, storage, handling, and dispatch of project items, such as Food Commodities (Oli, Rice, flour) .and BSFP (Plummpy Doz, WSB)
  • Ensure received goods are checked against purchase orders, delivery notes, approved specifications, and inspection requirements.
  • Support preparation and filing of GRNs, inspection reports, stock cards, waybills, release orders, and stock reports.
  • Follow up stock balances and ensure accurate documentation of stock movements for WFP-funded project items.
  • Support physical inventory checks and immediately report discrepancies, damages, or missing documentation.

5. Transport and Distribution Support

  • Support planning and coordination of transport requirements for project goods and field deliveries.
  • Coordinate with transport service providers and field teams to confirm routes, delivery locations, loading plans, and delivery schedules.
  • Ensure waybills, delivery notes, transport records, and receipt confirmations are properly prepared, signed, and filed.
  • Follow up with field teams to confirm safe receipt of delivered items and report losses, damages, or delays.
  • Provide logistics input for distribution planning when required by the project team.

6. Compliance and File Readiness

  • Ensure all logistics and procurement activities are properly documented and ready for internal review, WFP verification, or audit.
  • Maintain organized hard-copy and soft-copy files for procurement, warehouse, transport, and delivery documents.
  • Apply transparency, fairness, segregation of duties, and conflict-of-interest principles during procurement and logistics activities.
  • Follow FMF policies, WFP donor requirements, and applicable procurement and logistics procedures at all times.

REQUIRED SKILLS AND COMPETENCIES

  • Good knowledge of logistics, procurement, warehouse, transport, and documentation procedures.
  • Good understanding of donor compliance requirements, preferably for WFP-funded projects.
  • Strong reporting, tracking, documentation, and data management skills.
  • Strong coordination and communication skills with suppliers, field teams, finance, program staff, management, and donors.
  • High attention to detail and ability to work under pressure and meet deadlines.
  • Good command of Arabic and English, with ability to draft emails, reports, minutes, and official correspondence.
  • Good computer skills, especially Microsoft Excel, Word, Outlook/email, and document filing systems.

PERFORMANCE INDICATORS

  • Procurement and logistics trackers are updated accurately and on time.
  • Procurement, warehouse, and delivery files are complete, organized, and audit-ready.
  • Logistics reports are accurate, evidence-based, and submitted within required deadlines.
  • Supplier, delivery, stock, and documentation issues are followed up and escalated in a timely manner.
  • Communication with internal teams, suppliers, and WFP focal points is clear, professional, and properly documented.
  • Logistics activities are implemented in compliance with FMF procedures and WFP donor requirements.

 

How to Apply

NOTE: Applicants are requested to apply as soon as possible; the interviews will be done in a rolling basis.

  • The deadline for receiving applications is Thursday, May 14, 2026 
  • Interested candidates are requested to submit their application by (CLICKING HERE) 
  • Only short-listed candidates will be contacted.